Security Operative Report Writing

Writing professional security reports

This week we are going to look at the essential task of completing an incident report. It’s the part of the job that not many people like but it is nevertheless essential. I’ve been there at the end of a long night in a club when all you want is to get home to bed and the manager walks out with a stack of empty report forms to complete. I’ve been there after an arrest that’s gone violent and you need a report for the store manager asap. I’ve also been on the other side of that  equation. I’ve gotten phone calls from irate customers the morning after an incident or a persons solicitor the day after an incident when I haven’t had reports. In both of those cases the absence of a report hasn’t looked professional but the quality of the report that does arrive is the real critical part. Reports can save you or cost you after incidents. One of my maxims in the security industry is ” even if what you did was correct you can still lose if it doesn’t look correct or you don’t record it correctly”. In this article I want to help you with that part. I’ve seen too many people cost jobs and money because of poorly written reports.

Continue reading “Security Operative Report Writing”

Stress in the Security Sector

Self care in a high stress security sector

For this weeks article I want to discuss an area that we can all suffer from but don’t like to admit it. It’s something that has just been accepted as a fact of life in the industry but which has led to more incidents, accidents, job losses and resignations than any other factor I’ve come across. It’s ever present and driven by the environment we work in. We are surrounded by risk factors contributing to its development, actively resisting measures to manage it and we brush off its effects as a bad day, bad week or bad job. In reality we suffer on without realising the impact this hidden issue has on our skills, our mood, our health and our relationships inside and outside of work.

Today we are going to talk about STRESS. Continue reading “Stress in the Security Sector”

Planning for emergencies

Following on from the previous two articles around risk assessment and preparing an emergency response kit I want to continue on a similar theme in this article. In this weeks rant I want to talk a little about planning and preparing for emergencies. Far too often we see security teams first piece of emergency planning happen in the midst of a real emergency and when those plans crumble there is no plan B. I want to discuss the 3 elements of emergency planning which I believe are :

* Mindset
* Procedures and training
* Equipment

They are all important but I believe that they fall in that order of importance.

Continue reading “Planning for emergencies”

Hotel Security – Delivering a 5 Star Service

The hospitality industry right now is booming. Hotels are busy again and it is great to see. Busy hotels mean lots of visitors, which means busy retail stores, bars and restaurants. This means more work is generated across the economy in numerous sectors including the security industry. This increase in business also brings with it an increase in risk in many forms. Health and safety risks, crowd safety risks and security risks such as violence, theft or fraud. This is where the role of the Hotel Security Operative becomes key. In this article, I want to look at this role in some detail and discuss the challenges and emerging trends in this area.

The role of hotel security is not as straightforward as it seems at first glance. The role has changed dramatically over the past 15 years. Hotels over the years have predominantly employed an in-house security service or at least an in-house security manager with a contract security team. With the trend of building developers seeking to run hotels at the most cost effective  profit margin  and the recession which followed this model changed dramatically to a mainly contracted security service with the role of the Security Manager merged with Operations or Facilities management. While this certainly had merit at the time from a cost saving point of view it also had a down side in the restricted duties that an external security provider can provide. Third party providers while cheaper, have a defined set of duties that usually extend to dealing with issues such as door supervision and dealing with conflict. Unfortunately this leaves a large gap in the current risk profile for a hotel in areas such as internal theft and fraud, cyber security, data protection and major event security. While these tasks or part of them may now fall into the remit of the operations, facilities, event or revenue teams they lack the specialist skill set of a security operative.

With hotel operations currently getting busier and busier it is only a matter of time before large hotel chains begin looking at the issue of security and risk management again. As I see it there are three possible routes that hotels may take:

  1. Return to the old model of directly employed security managers or teams where the risk level dictates that this is required. The model may be old but the profile of the person tasked with carrying out the role must be up to date and meet all of the needs of a modern hotel operation.
  2. The use of security partnership with a trusted security supplier. In this scenario, the hotel would perform a due diligence process and select a security provider capable of supplying the level of service that is required. The hotel then supply the provider with a role specification that meets all the behavioural and technical competencies that they require for the role including the IT and system specific knowledge required. The security provider then trains and equips a team to meet the hotels specification within the hours provided for in the contract.
  3. The use of external consultants and third party providers. This approach involves the engagement of specialist security and risk consultants to manage the more technical aspects of the security management role on an ad hoc basis and liaise with security providers for the more basic tasks and major events. A security consultant can provide audits, staff training, risk management plans, role descriptions and event security management as the hotel requires and manage the third-party provider for the hotel.

These options have pros and cons to them but they all ensure a more robust risk management approach from hotels that meet the evolving needs of the hospitality sector.

 

The service issue

Most hotels who employ a security service typically employ them at night and for busy events during the day. The security company who receives the request for staffing will see that it’s a night time role and that there is a bar involved and will send a door supervisor to fulfil the role. In theory that is the correct approach but the role of a hotel security operative differs greatly from a door supervisor in a bar or a club. I was training a person recently who was door supervisor in a hotel and he made a comment to me which illustrates this point. We were talking about customer service and he told me that he worked in a hotel but it was only a 3 star so he didn’t have to be very nice to the customers. This is a mistake that I think goes throughout the security industry. Security operatives base their level of customer service on how prestigious they feel the client and their customers are. Regardless of whether it’s a 2,3 or 4-star venue every hotel wants to generate a 5-star customer service ethos for its guests. This should be reflected in all parts of the security service right from the uniform (a full suit should always be worn in a hotel), the equipment and the attitude. In fact, I think that all security staff in a hotel should undergo the hotels own customer service programme regardless of whether they are in house or a contracted service.

The security operative in a hotel can be an asset in guest relations if the role is performed correctly. They provide a secure environment for guests, an additional touch point for service and a face for the hotel when a guest has a security or safety concern.

 

The internal issue

While the employees in hotels are the greatest asset of the hotel they are also the greatest risk to the business. New and emerging risks in booking fraud, credit card fraud and cyber security as well as the age-old threat from internal fraud are major risks to the hotel industry. In the digital age the protection of not only financial information but also gusts personal information is vital. A single breach or lapse in security measures can cause major reputational damage to a hotel. In these cases, a third-party security provider is limited in what they can do to protect the hotel. I say this not just from a skillset point of view but also from an access point of view. Not many hotels are willing to give third party contractors the access to systems required to fully protect them. An in-house security operative or consultant however can provide training monitoring and processes to mitigate these risks.

All this talk of cyber security and fraud may bring up images of some guy in a basement hacking the system but it’s often much simpler than that. A printed copy of a guest list left on a coffee table, a Wi-Fi password given out over the phone or a computer left unlocked and unstaffed all have the potential to cause loss of guest or hotel information. A security operative with the operational skillset and access to system such as CCTV and the hotel Property Management System (PMS) can identify these risks and put processes in place to control them.

In addition to all the high-tech stuff there is also the more traditional security control measures such as employee searching, stock controls and cash management which will always pose a risk if left unattended.

Large Events

Large events are an integral part of a hotels profit making strategy and part of what makes a brand stick out from its competitors. They can also be a logistical and risk management nightmare. Most conferences, exhibitions etc. will not require a large security presence but if a security operative is on site they should have the knowledge and ability to deal with issues such as fire safety concerns caused by participants or equipment, crowd safety issues, access control and traffic management.

Other events, such as parties, corporate gatherings, gala balls and concerts will require a larger security presence to control access. Even with the presence of an in-house security manager or team a security provider will probably be required to support. If a hotel goes totally with a third-party contractor there can be issues. The contractor will send an event team and probably a supervisor who has experience in working large events such as concerts. The skillset and attitude required to organise security at a concert arena is different to the customer focussed approach required in any hotel and the soft skills required are often lacking throughout the team. This is no criticism of event security teams it is simply a statement of fact. The team and the supervisor will have the security providers best interest in mind and this may not be in harmony with the hotels value at times. This is where an in-house security manager or consultant representing the hotel can be an asset. Somebody who understand both the security stance of the event and the hotels values and priorities. They can ensure that the security function fits as seamlessly as possible into the hotels overall service delivery for the event and not appear as an add on or external function. They can also present both pre-event and post event analysis from a risk management point of view.

 

Conclusion

So, what looks like a relatively simple gig strolling around a hotel lobby on a Saturday night may not be so simple after all. Having worked in hotels for many years I know that hotel staff and management have some of the best work ethic and work some of the longest hours of any sector yet their attention to detail and presentation must always be first class. These values must transfer to the security operative representing the hotel as well. The security stance of the hotel as well as budgeting concerns and organisational structure will dictate whether they employ an in house, contract or joint security operation but the values and skillset required must be the same regardless. The often-used term 5 -Star service is not just a catchphrase it’s a mindset and it is one which must be embedded in any security operative working in a hotel. This part of the industry will develop in the coming years as hotels continue to meet new and unexpected challenges in the risk management area. So, for those of you out there interested in the sector start planning for it now and don’t get left behind when it comes to having a mindset or a skillset for securing the hotels of the future.